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Making a sale

What you’ll do here: make a complete sale bill, from the customer to the printed bill.

A cash sale in six steps

This is the bill you’ll make most often: a walk-in customer paying cash.

1. Press Alt+N (or 1 on the main menu). A new sale bill opens with today’s date.
2. The cursor is in Mobile / Customer. Cash is already the first name in the list. Press Enter to keep Cash.
3. In Item / barcode, scan the item’s barcode, or type a few letters of its name and pick it with ↑ ↓ and Enter.
4. In Qty, type how many and press Enter. If it is one, just press Enter.
5. Add the next item the same way. When all items are on the bill, press End (or press Enter on the empty item line).
6. The MODE OF PAYMENT window opens. Type the cash the customer gave in Cash received and press Enter. Setu shows the change to give back and asks “Save bill?”. Press Y.

The bill is saved and printed. A green line confirms it, for example “Saved S/2627/00004 · ₹400.00 · Change ₹100.00”. A new, empty bill is ready for the next customer.

A sale bill being made. Open a new one with Alt+N, or 1 on the main menu.

The parts of the bill

Date

The bill’s date is today’s. If the owner has kept Ask date on bill on in the Control Room, the cursor stops on the date first; press Enter to keep it. A bill can’t be dated in the future.

Mobile / Customer

This box says “Mobile / Customer (F1 list · F2 new)”. You can:

• press Enter on Cash for a walk-in cash sale;
• type 3 or more digits of the customer’s mobile number;
• type the first letters of the customer’s name;
• press F1 to see the list of customers, or Ctrl+L for every ledger;
• press F2 to save a new customer.

If you type a name or mobile number that isn’t saved, Setu offers: “Enter = keep this name / mobile for this bill only · F2 = save as a new customer.”

When you choose a saved customer, Setu shows their name and, if allowed, what they owe the shop. See Customers and suppliers.

In the customer list, F5 switches between the most-billed customers first (“Top Ordering”) and A to Z, and F8 shows a customer’s unpaid bills.

Items

Each item goes on its own line, with Qty, Rate and Disc%. See Finding items and scanning barcodes and Quantity, discounts and free items.

To change a line already on the bill, move to it with ↑ ↓. To remove it, press Del (or Ctrl+D). Setu says “<item> removed. Ctrl+Z puts it back.”

Totals

The bill shows the total, the GST in it, and any discount, as you go. Press F10 to see the GST detail of the bill.

Payment and save

Press End or Ctrl+W to go to payment. See Payment, change and printing.

If the power goes off in the middle of a bill

Setu keeps the bill you are typing safe as you go. When Setu starts again after a power cut, the unfinished bill comes back. If it had already been saved, Setu says so and doesn’t save it twice.

Leaving a bill without saving

Press Esc. Setu asks “Save this bill?”:

• Y Yes, go to payment;
• N No, discard the bill;
• Esc back to the bill.

If you discarded a bill by mistake, press Ctrl+Z on the next, empty bill. The discarded bill comes back.