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Quantity, discounts and free items

What you’ll do here: set the quantity, sell by the pack, give discounts, and give free items.

Quantity

After the item comes Qty. Type the quantity and press Enter.

• Items sold by the piece take whole numbers. If you type 1.5 for a packet, Setu says “<item> is sold in whole PCS.”
• Weighed items take up to 3 decimals.
• Setu warns in orange if the bill takes more than the stock on record. Billing goes on; the stock goes below zero until the purchase is entered. (The owner can switch this off with Allow billing beyond stock in the Control Room.)

Selling by the pack

If an item has a pack (for example BOX of 12), press Space in Qty or Unit to switch the line between PCS and BOX. You can also type the unit’s first letter.

Rate

The rate comes from the item master. You usually don’t need to touch it.

• Press F6 in Rate to see the item’s master rate and MRP.
• Alt+L shows the last rate this customer paid for this item.
• A rate can never be above the item’s MRP. Setu refuses it and says “Rate is above MRP ₹…”.
• A cashier can’t change the rate unless the owner allows it (Cashier can change rate in the Control Room). Otherwise a manager approves it.

Discount on an item

1. In Qty, press F3 to go to Disc%, or press Enter through Rate to Disc%.
2. Type the discount percent, for example 5, and press Enter.

The item master can also give an item a discount on every bill.

Discount on the whole bill

1. Press F4.
2. Setu says “Bill discount: type amount, or a % (e.g. 5%), then Enter”.
3. Type an amount (20) or a percent (5%), then press Enter.

The cashier’s discount limit

A cashier can give a discount up to the shop’s limit (5% unless the owner changes Cashier discount limit %). Above that, the Manager approval box opens. A manager types their user name and PIN or passphrase and presses Enter. Esc cancels the discount.

An item can also have its own Maximum discount % (cashier) in the item master.

Free items

Schemes: buy some, get some free

The owner or a manager can set a free scheme on an item, for example “buy 2, get 1 free”, in the item master (Free scheme (buy + free)) or Masters › Schemes (buy X get Y).

At the counter, bill all the pieces the customer takes. Setu takes the price of the free ones off by itself, and shows it on the bill as a scheme discount.

A free quantity typed at the counter

Some shops give free pieces on top of what the customer pays for. To type them on the bill, the owner turns on Ask free quantity after Qty in the Control Room (it is off at first). Then:

1. After Qty, the cursor goes to Free. Setu asks “how many free on top of … Not charged.”
2. Type the number of free pieces, or leave it blank for none, and press Enter.

Free pieces aren’t charged, but they do come out of stock. A cashier’s free pieces above the discount limit need a manager’s approval.

A sale bill (Alt+N) with a discount in Disc% on one line and a free piece in Free on another.

Below the minimum margin

If an item has a Minimum margin % in the item master and the rate after discount goes below it, Setu warns: “… Billing continues.” A cashier sees the warning without any cost figures.