First-time setup
What you’ll do here: give Setu your shop’s details, make the owner’s sign-in, and switch the licence on.
The first time Setu opens on a computer, it shows Matih Setu — first-time setup, with “Welcome to Matih Setu” at the top. You fill this page once. After that, Setu opens straight on the sign-in window.
Keep these ready before you start:
- the licence key from your distributor or Matih;
- the owner’s WhatsApp number (10 digits);
- the shop’s details as they should print on bills: name, address, phone;
- the shop’s GSTIN, if it has one;
- a working internet connection. It is needed this one time, to switch the licence on.
Fill in the page
The cursor starts in the first box. Press Enter or Tab to go to the next box.
| Box | What to type |
|---|---|
| Licence key | The key from your distributor or Matih. Capital letters come by themselves. |
| Owner’s WhatsApp number | The owner’s 10-digit mobile number that has WhatsApp. |
| Shop name | The name printed at the top of every bill, for example “ZZ Kirana Store”. |
| Address | The shop’s address, as it should print on bills. |
| Phone | The shop’s phone number for bills. |
| GSTIN (blank if none) | The shop’s 15-character GSTIN. Leave it empty if the shop has no GST registration. |
| State code (e.g. 27) | The two-digit GST code of your state. It is the same as the first two digits of your GSTIN. |
| GST registration | Choose Regular, Composition or Unregistered. Setu does not choose for you. Regular and Composition need the GSTIN. Unregistered needs the GSTIN box empty. |
| Owner name | The owner’s name. |
| Owner user name | The name the owner signs in with. It starts as owner; you can keep it. |
| Owner passphrase (8+ letters and numbers) | The owner’s secret for signing in. See below. |
| Passphrase again | The same passphrase again, to be sure it was typed right. |
| Bill layout | The paper your bill printer uses. It starts on the 80 mm thermal roll with totals and amount in words. Pick 58 mm for a narrow roll printer, or an A5 or A4 GST invoice for a page printer. You can change it later; see Printing. |
| This computer | A name for this computer. Setu fills in its Windows name; you can keep it or type something like “Counter 1”. |
Choosing the owner’s passphrase
The owner’s passphrase protects everything in the shop: costs, profits, users and backups. Make it strong:
- at least 8 characters, with both letters and numbers;
- spaces are fine, so a few words and a number are easy to remember;
- not the owner’s name, the shop’s name or a mobile number;
- different from any PIN.
If the two passphrase boxes don’t match, Setu empties both. Type the same passphrase in both again.
Write the passphrase down and keep it safe, away from the counter. Never tell it to anyone, not even Matih support.
Bringing data from your old software
Below the boxes there is a tick box offering to bring your items and parties from your old billing software. Tick it if you are moving from other billing software. Once the shop is set up, Setu opens Data Import / Export for you. See Bringing data from your old software.
You can leave it unticked and do this later from Utilities › Data Import / Export.
Press Activate
- Check every box once more. The shop name, address, GSTIN and state code print on every bill.
- Click Activate.
- Setu says “Activating the licence key…” while it checks the key with Matih over the internet.
- When it is done, a box may name your Matih Setu distributor and their help line. Note them down. Click OK.
- Setu opens the main window, with the owner signed in.
Setu takes the first backup of the new shop straight away.
If Activate shows a message
The message appears in red under the boxes. It says what to fix. The common ones:
| Message says | What to do |
|---|---|
| “No internet…” | Connect the computer to the internet and press Activate again. Nothing you typed is lost. |
| “Type the licence key…” | Type the key from your distributor or Matih. |
| “This licence key is not right…” | A letter is missing or mistyped. Check each letter and number against the key you were given. |
| “Type the owner’s 10-digit WhatsApp number.” | Type the 10-digit mobile number, without +91 or 0 in front. |
| “Choose the shop’s GST registration…” | Pick Regular, Composition or Unregistered. |
| The two passphrases were different | Type the same passphrase in both boxes again. |
If the key is already in use for another shop or computer, the message says so. Call your distributor or Matih support.
If this computer had your shop before
If this computer had your shop on Setu before, and Matih holds an online backup of it, Setu tells you so. It offers two choices:
- Restore my shop brings your shop back from the online backup. This is almost always the right choice. See Backups and restore.
- Start a new, empty shop starts again with nothing. Setu asks once more before doing this, and says the date until which the old shop’s online backups are kept. Choose this only if you really want to start fresh.
If the page is locked
If the top of the page shows a red message that the shop’s data is not locked, and nothing can be typed, Setup did not finish its work. Close Setu, run Setup again with the shop’s Windows sign-in name (see Installing), then click Check again.
Setting up on a new or repaired computer
If your shop already uses Setu and you are moving to a new computer, or the old one was repaired, don’t fill this page. Use one of the two buttons under it instead:
- Restore my shop (new or repaired computer)… brings the shop back from Matih’s online backup. You need the shop’s licence key and the owner’s backup recovery key.
- Restore a backup instead… brings the shop back from a backup file (ending in
.setubak) on a pen drive. You need the owner’s backup recovery key.
See Backups and restore for both.
After setup
Your shop is ready for billing. Next:
- Check the bill printer: Utilities › Printer setup (
Ctrl+F11). See Printing. - Add your items, or bring them from your old software. See Items and stock.
- Make a PIN for each cashier. See Users and roles.
- Set the backup recovery key. See Backups and restore.